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Parts Supercede vs. X-Ref |
.. Geoff, December 2/07 |
When do you create a parts x-ref, and when do you
supercede?
Supercede a part number when:
- the old part number is no longer available from our supplier. (For
example, we ordered PART-OLD but the supplier shipped
PART-NEW because PART-OLD is no longer available),
and
- the old part number is still in our system, and
- the old part number may be on order, but not yet received into stock
(If we have received some parts under the old part number, then the situation
is a bit too complicated for a lowly computer program to know exactly what
happened. Wait until the vendor invoice is processed into our accounts payable,
then create the supercede.)
Create an x-ref when:
- the old part number is still available, or
- the old part number is no longer in our system
What does a supercede do?
- creates an x-ref from the old part number to the new part number (if
not already done)
- transfers any outstanding purchase orders from the old part number to
the new part number
- transfers any robbed items from the old part number to the new part
number
- transfers any backorders from the old part number to the new part
number
- updates any of the old part number in Bills of Materials to the new
part number
- adds two asterisks to the description on the old part number. This
flags it for deletion
- As soon as the on hand and on-order quantities drop to zero, the old
part number is deleted from our system
- At that point, the sales history is transferred from the old part
number to the new part number, and a note goes out to the stocking parts
departments to remove the parts box for the old part number from the shelf
Your could do all these steps manually, but creating a Supercede makes
life simpler.
Problems
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